5 Steps to Solid Remote Collaboration

Staying productive while working remotely is one thing, but working and collaborating as a team is a whole another thing. The pandemic taught us many lessons, the importance of operating remotely and staying successful as a team is one of them. The essential element for this success is collaboration. 

In today’s article we’re going to talk about how your workers can work effectively from home and still be able to communicate with each other and function as a team. But before you do that, let’s have a look at these brief reads about product life cycle management software and banking software solutions to overcome challenges

Remote Work and Its Challenges

Working remotely was never a new concept but it wasn’t as widespread as it is now and we can safely say that it’s all due to the pandemic. Companies, corporations and organizations were forced either to let their workers go or make them work from the safety bubble of their home. This sudden shift of conditions put many in a pickle.

Companies developed new protocols and rules and managers busied themselves to guide their teams in how to work and succeed remotely. But it is never easy to lead and manage from the screen of your computer. Collaboration has never been as important as now. The following are a few challenges to achieving remote collaboration:

  • Slow decision making
  • Lack of proper communication
  • Loss of connection because of use of dissimilar tools
  • Lack of collaboration as a team on documents
  • Improper security
  • Insufficient employee motivation and engagement

The above are a few key challenges of remote collaboration. We are going to share tips on how to work around them and make remote work a success with solid collaboration. 

The Way to Solid Collaboration 

A Common Platform

The first thing that we suggest to successful collaboration is rejection of multiple and different tools that don’t connect together. Use a common platform for communication, which will become the tool for remote collaboration for team members. This will unite the separate elements of your enterprise system into an integrated unit. 

It will also connect your disconnect teams and its members and provide useful tools for them to work efficiently and make sure there is a regularly updated knowledge hub for them to benefit from. 

Access to Collaboration Space

It is as important to give easy access to remote employees the collaboration tools and spaces as it is to build and develop them at any point in time and place. That is why it will be beneficial to go for the cloud collaboration platforms. Also, make sure that your software programs can be accessed via any device. 

Making the Access Secure

Ensuring full access to the collaboration space of the employees is crucial, the same is true for making the access secure. Installing the following features will help you in doing exactly that:

  • VPN
  • Encryption of Data
  • Use of virtual machines
  • Multifactor authentication
  • Use of anti-virus software that are always updated
  • Putting software in place for preventing data loss

Facilitation with Documents

To step up the team collaboration, make sure that your digital workplace allows co-authoring. This feature will let the authors of the document to access, amend and edit the documents. 

Various Platforms for Communication

The benefit of having various channels for communication is that your employees can choose whatever is convenient for them in a given situation. They can go for anything among the following:

  • Instant messaging platforms
  • Email
  • Video chat tools
  • Project management tools

Final Words

Working remotely doesn’t just require a computer and internet, it also requires collaboration among the team members for the achievement of the targets. To make the remote collaboration a success, you need a common collaboration platform, multiple communication channels, secure access and easy access of employees to the collaboration space.